DONATING COLLECTIONS TO HOLY FAMILY UNIVERSITY ARCHIVES
Holy Family University Archives serves as a depository for the records and historical materials of all the offices, divisions, and departments of the University including correspondence, minutes, interoffice communications relating to the work of the University, photographs, department records, files on University programs and services, oral histories, publications, organizational records, and faculty papers. University records and historical materials should be transferred to the Archives regularly according to the approved retention and disposition schedule. Guidelines, forms, and other information relevant to University files can be accessed using the records management links.
In addition to the University’s records and files, the Archives accepts donations that are consistent with its acquisition policy and guidelines. Read further for additional information regarding donations from students and alumni; administration, faculty, and staff; and external donors.
Note on restricting access to records: Holy Family University Archives discourages unreasonable restrictions on access and use of material but may accept as a condition of acquisition clearly stated restrictions of limited duration. Occasionally, an archivist may suggest such restrictions to protect privacy. For instance, state and/or federal laws and institutional policies may necessitate certain restrictions. If you have material that you believe contains sensitive information, please discuss options regarding the restriction of records with a university archivist before donating material to the archives.
If you have questions about a possible donation or access restrictions, or if you would like to discuss our deed of gift form, please contact a university archivist.